Document storage and digital information solutions provider Recall Holdings is taking its RFID program to the next level by introducing wearable RFID scanners for employees at its information center in Atlanta.
The wearable solution from UK-based Technology Solutions Ltd will provide enhanced efficiency for auditing and chain of custody processes. This program is expected to roll out to Recall’s 300 additional information centers around the world by the end of this year. The U.S. will be the first deployment, followed by Europe and Asia.
Recall Holdings tags more than 500,000 documents a month. It has approximately 60-65 million RFID tagged-items in its information centers globally. It is estimated that document management use cases could consume five billion tags in the U.S. alone.
Currently, Recall’s RFID solution is an event-oriented inventory management system. The new active system enables tag reading as employees go about their daily routines. The IC team covers more than 98 percent of the inventory in a given month as it moves through the storage facility.
Recent technical trials indicate this new scanning method has improved the overall process, as assets are regularly audited, complementing and reducing the time required for full site audits from as much as four weeks to a few days.
“Recall has been a pioneer in integrating RFID technology into the information management industry and has been focused on improving and innovating this technology for a decade,” says Ron McMurtrie, senior vice president and global chief marketing officer at Recall. “As we continue to further enhance our audit processes with industry-first RFID technology, we expect increased value for our customers as we provide near real-time updates, greater chain of custody documentation and stronger information governance programs.”
Recall’s introduction of wearable RFID scanners builds on more than 10 years of research and development in the security and tracking technology as it relates to its document storage cartons, individual files and backup tapes stored at Recall information centers, for the benefit of its global customer base.
“In addition to reducing auditing time and costs, wearable RFID scanners and their continuous auditing can fundamentally change what we are able to provide in terms of ‘real-time’ visibility and reporting for our customers,” says Jon Poole, director of operating technologies and innovation at Recall.
Eventually, Recall plans additional use cases for the wearable technology. The company is already piloting the solution for active file management programs it runs at customer locations.
“We are piloting the technology for active file management programs for customer sites so as documents move from room to room internally, we can track for chain of custody within the customer file rooms that we manage,” says McMurtrie. “So you can see how that really provides insight into real-time. It helps our IC’s right now because with all the movement in the center, we now have visibility to that in real time. When you think of how that can extend to active file management, it’s a pretty slick application.”